![]() ![]() ![]() (Be careful with applying this recommendation to your boss though!). If your colleagues cannot themselves keep track of the tasks they promised to do, you should really add a project Train the Team or even Replace the Assistant to your list. This is just another way to complicate your system, slow down your Reviews and clutter your lists. Initially, I tried to use OF to organize team work or to keep track of agreements with my colleagues. Remember, OmniFocus is for keeping your next actions, not entire project plans. ![]() Instead of being kept in OmniFocus such project plans can be kept in OmniOutliner (as I do) or in another system. If you’re not fully committed to a task or if it is not fully clarified, it is not really a task, it is ‘stuff’ that clutters your system and distracts your thinking. The problem with all these ideas for future actions is that you don’t really mentally commit to executing them or even to thinking them carefully through. I used to think, “ok, to complete this project, I need to do this task and then I need to do that and then I need to do something else” and add all of this to OmniFocus. OmniFocus makes it deceptively easy to plan projects by adding subprojects and sequences of actions extending long into the future. I stopped using OmniFocus for project planning. I was relieved to hear that Merlin Mann also deleted 100 projects from his OmniFocus at one point (as he describes on MacPowerUsers). Only when ‘potential’ becomes ‘real’ do I start a new project in OmniFocus. For example, I transferred the list of potential future publications from OmniFocus to NVAlt. As difficult as it was, I decided that I am not a superhero and removed or at least put on hold two-thirds of these projects. At the worst point I had over 150 projects recorded in OmniFocus.
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